SMK Constitution

Membership of Sport Milton Keynes

1.  Not more than two members from each organisation affiliated to the Executive Committee.

2.  Four members from the area of  Milton Keynes Council representing the teaching professions.

3.  All persons holding office under the Milton Keynes Council

4.  The Milton Keynes Council to be invited to send two members to attend meetings.

Membership of the Executive Committee

Membership of the Executive Committee shall consist of a Chairman, Vice Chairman, Secretary, Treasurer, and not more than ten other elected members. The committee shall have the power to co-opt non-voting members.

Officers

The Officers of the Executive Committee who shall serve in an honorary capacity, shall be Chairman, Vice-Chairman, Secretary, Treasurer and such other officers as may from time to time be appointed. All officers, except the Chairman and Vice-Chairman shall be elected annually at the Annual General Meeting of the Council. The Chairman and Vice-Chairman shall be appointed by the Executive Committee. When elected, all officers shall relinquish their representative duties for their particular organisation or club on the Executive Committee. New representatives to Sport Milton Keynes being elected by the organisation or club in their place. Nominations for office, duly seconded and accompanied by the consent of the nominee shall be lodged with the Secretary fourteen days before the date of the Annual General Meeting. In the event of no nomination for an office being so received, the appointment may be made by the Executive Committee in meeting.

In the event of a vacancy occurring in any office other than at an Annual General Meeting, the Executive Committee shall have the authority to fill the vacancy until the next Annual Meeting of Sport Milton Keynes

Meetings

(a) There shall be an Annual General Meeting of Sport Milton Keynes to be held in the month of June.

(b) The Executive Committee shall meet at monthly each year and at each other time as the Chairman may consider necessary, except that no less than fifteen members of Sport Milton Keynes may give fourteen days notice in writing to the Honorary Secretary requesting a meeting to be convened for the purpose of discussing the matter or matters referred to in the notice and the Honorary Secretary shall call such a meeting of Sport Milton Keynes within fourteen days.

(c) The Honorary Secretary shall ensure that members have at least twenty-one clear days’ notice in writing of the meetings of the Council. A copy of all Council meeting minutes shall be sent to affiliated organisations.

Executive Committee

(a) At least fourteen clear day’s notice of a meeting of the Executive Committee shall be given to Committee members.

(b) The Executive Committee shall have power to appoint committee and sub-committees as required from time to time.

(c) Six members shall constitute a quorum for a meeting for the Executive Committee.

Finances

The Council’s financial year shall run from 1st April to 31st March each year.

(a) All affiliated organisations shall be required to pay per annum a membership fee to Sport Milton Keynes. The forthcoming year’s membership fee to be paid before 30th April.

(b) For the furtherance of the objects of Sport Milton Keynes, the Executive Committee may authorise expenditure out of Sport Milton Keynes funds.

(c) The Treasurer shall keep proper books of accounts and shall advise and report to the Executive Committee on all financial matters and shall present to the annual General Meeting an audited statement of accounts. Balance sheets to be sent with the notices of AGM twenty one days before the date of the meeting. The Treasurer shall be expected to present a current financial statement at each meeting.

(d) The Executive Committee shall appoint an auditor.

(e) Leagues and Associations with sporting interests may affiliate to Sport Milton Keynes. Each League or Association may send two delegates to meeting of Sport Milton Keynes.

Amendments and Alterations

(a) Motions for the alterations of the Constitution or Amendments to rules must be sent in writing to the Secretary by 1st April.

(b) Any alterations to the Constitution shall have a proposer and seconder and shall be duly carried by a two-thirds majority of those present and voting.

Special Powers

The Executive Committee shall be empowered to take such action as the Committee may consider desirable in any circumstances not covered by this Constitution such action to be reported to the next meeting of the Executive Committee for ratification or if the Chairman of the Executive Committee considers it necessary so to do, to a specially convened meeting of the Council.